Valley City Special Commission Budget Proceedings

Monday, July 29, 2024

7:00 AM City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Klein, Deputy Auditor Johnson, City Attorney Martineck, Police Chief Horner, Assessor Current, Administrative Assistant Hintz.

 

New Business

Discuss and Approve the 2025 Preliminary Budget

Finance Director Klein reported that at this time we do not have an estimated value of a mill from Barnes County. Based on assessed property values, we are estimating the increase in value of a mill to be 4%. The 2025 Preliminary Budget has a 3% increase in dollars levied compared to the 2024 Budget. Last year’s increase from the 2023 Budget to the 2024 Budget was 4.8%. The increase in expenditures in the General Fund is 4.8%. The 2025 Transfers In are the same as 2024 with $260,000 being transferred in from Fund 241 Property Tax Relief. Transfers Out total $445,833 to Fund 225 Building Reserves $101,950, Fund 230 Renew & Replacement $243,883, Fund 290 Infrastructure R&R $100,000. Cash reserves are at $1,536,574 which is 34% of expenditures, this is within the guidelines set in the City’s Fund Balance policy.

The transfer from the Utility Fund to General Fund is $250,000 less than in 2024, this $250,000 will be designated for the new Public Works Service Center. The Public Works Transfer In is $85,000 less than 2024 to Fund 231 Street Renew and Replacement.

The proposed salaries in the 2025 Budget includes a 4% cost of living allowance (COLA) increase and a step increase in the 0-24-year salary schedule.

The increase in health insurance premiums for 2025 is approximately 4.5%. In 2024 the City paid for 80% of the premiums, in 2025 the City’s share of health insurance premiums will increase to 85%. In 2025 the City will also pay a $2,000 insurance incentive to those employees who are not on the City’s Health Insurance Policy through NDPHIT. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount.

Commissioner Gulmon moved to approve the 2025 Preliminary Budget as presented which includes the proposed salary structure and 4% COLA, seconded by Commissioner Bishop. Motion carried.

ADJOURN

Meeting Adjourned at 7:46 A.M.

City Commission Meeting
Valley City, North Dakota

Monday, July 22, 2024

President Carlsrud called the meeting to order at 7:30AM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson, City Administrator Crawford, Finance Director Klein, Chief Horner and Administrative Assistant Hintz

Member Absent: Commissioner Bishop

NEW BUSINESS

Approve Cottonwood Cider House’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.

Approve Brockopp Brewing, LLC’s Special Alcohol Beverage Event Permit Application for Riverfest on 8.3.2024 from 10:00AM to 4:00PM.

Commissioner Magnuson moved to approve both requests, seconded by Commissioner Erickson. Motion passed unanimously.

PUBLIC HEARING

Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop.

Motion to Close Hearing.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 7:33AM.

City Commission Meeting
Valley City, North Dakota

Tuesday, July 16, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson, Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Request to Add N4. Approve Recommended Changes to Valley City Urban Functional Classification System.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the 6.28.24 Special Meeting and the 7.2.24 Finance Commission Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

Request made by President Carlsrud to include the Minutes in the Consent Agenda moving forward.

APPROVAL OF CONSENT AGENDA

1. Approve 2024-25 Contractor License for Meridian Commercial Construction, LLC of Fargo, ND.
2. Approve 2024-25 Contractor License for Fargo Glass & Paint Co of Fargo, ND. 
3. Approve Raffle Permit for the North Dakota Quarter Horse Association on 9.2.2024 at the NDWS Facility.
4. Approve Raffle Permit for The Hi-Liners Booster Club on 9/6, 9/20, 10/4 & 10/11, 2024 at Hanna Field.
5. Approve the 2024-25 Alcoholic Beverage License Renewals:
6. Hi-Line Hospitality dba City Lights
7. Bridges Bar & Grill
8. The Reserve at Woodland

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1157, An Ordinance to Amend and Reenact Section 12-05-03 of the Valley City Municipal Code Relating to Removal of Weeds and Grass. New procedure on Notifications of Violations for Grass and Weed Mowing. 1 Notification per Year, not per Violation.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

RESOLUTION

Approve Resolution 2452, a Resolution Amending the Master Fee Schedule. Amending andRevising the entire Master Fee Schedule with up to date Fees & Charges for Services from all Departments.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,152,095.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Commissioner Erickson’s Appointment to Barnes County Planning and Zoning Commission.

Commissioner Gulmon moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Appointments for the Following Committees and Terms:

Ian Jacobson to the Planning & Zoning Committee – 4 Year Term.

Commissioner Bishop moved to approve when confirmed a City Employee can Legally Serve on this Committee, seconded by Commissioner Gulmon. Motion passed unanimously.

Paul McDonald to the Renaissance Zone Committee – 3 Year Term.

Cal Lee to the Visitor Committee – 4 Year Term.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Recommended Changes to Valley City Urban Functional Classification System. Discussed at the March 5, 2024, Finance Meeting but need Approval.

Commissioner Erickson moved to approve seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford thanked the Public Works Crew for the work they did during and after the storm early Monday morning. Thank you to Finance Director Klein with all the prep work on the 2025 Budget and to all the Department Heads for getting your information into Brenda.  Thank you to the Portfolio Holders as well.

Engineer Petersen gave an update on the Construction Projects happening around town. The Crews are working around the weather delays as much as possible.

Mayor Carlsrud echoed City Administrator Crawford’s Thank You regarding the 2025 Budget & Cleanup after the Storm. Thanks to all of our Employees, we have a wonderful Staff and we are grateful for that.

ADJOURN

Meeting was adjourned at 5:20 P.M.

City Commission Meeting
Valley City, North Dakota

Tuesday, July 2, 2024

President Carlsrud called the meeting to order at 5:01 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Lieutenant Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE

President Carlsrud read the Oath of Office, which was repeated by the Elected Official. Signatures of the Oaths were taken care of prior to the meeting per Election Regulations.

Valley City Park Board – Jordyn Heck and Ross Powell

Valley City Commission – Dick Gulmon and Mike Bishop

APPROVAL OF AGENDA

No Changes.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the June 18, 2024, Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
2. Approve 2024-25 Contractor License for Abel’s Remodeling SRUS of Valley City, ND.
3. Approve Block the Street Request, Valley City Chamber Office for 7.31.24 from 7:00AM to 7:00P, Blocking Central from 2^nd St to 4^th St.
4. Approve the 2024-25 Tobacco License Renewal for Family Dollar LLC @ 1346 W Main St.
5. Approve the 2024-25 Alcoholic Beverage License Renewals:
6. Brockopp Brewing LLC
7. Valley City Town & Country Club
8. Sabirs
9. Boomers
10. Main Street Off-Sale LLC dba Tavern Ninety-Four
11. My Bar
12. Dakota Silver
13. Jimmy’s Pizza
14. Captain’s Pub

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Dangerous Building Located at 340 3^rd Street SE, Valley City.

Declare Public Hearing Open. Discussion.

Commissioner Bishop moved to Close Hearing seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Findings and Order on Dangerous Building located at 340 3^rd Street SE, Valley City.

Commissioner Bishop moved to approve the findings seconded by Commissioner Erickson. Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1155, an Ordinance to Repeal Subsection 4 of Section 8-04-05

of the Valley City Municipal Code Related to the sale of flavored E-Liquids and E-Cigarettes.

Commissioner Erickson moved to approve as is, seconded by Commissioner Carlsrud. Roll Call Vote:  Bishop – Nay, Magnuson – Nay, Gulmon – Nay, Erickson – Yes, Carlsrud – Nay. Motion Failed.

Second and final Reading of Ordinance 1156, an Ordinance to Amend and Reenact Subsection 1 of

Section 4-01-03 of the Valley City Municipal Code relating to Sales of Alcoholic Beverages.

Commissioner Bishop moved to approve as is, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Appoint Vice President of the Valley City Commission.

Commissioner Gulmon moved to approve Commissioner Bishop as Vice President, seconded by Commissioner Magnuson. Motion passed unanimously.

Appoint and Approve Reorganization of the Commissioners’ Portfolios.

Finance (Gulmon)

PW Streets, Sanitation, Sewer, Water Distribution (Erickson)

PW Electric and Water Treatment Plant (Carlsrud)

Police/Fire (Bishop)

Building/Grounds (Magnuson)

Commissioner Bishop moved to approve as is, seconded by Commissioner Erickson. Motion passed unanimously.

Appoint and Approve Commissioner Assignments to Additional Committees and Boards.

Valley City Planning and Zoning Commissioner (Carlsrud and Erickson).

Valley City Library Board (Magnuson)

City County Health Board (Gulmon)

Barnes County Planning and Zoning (2 Commissioners)

Valley City-Barnes County Development Corporation (Carlsrud and Bishop)

Board for Community Service (Magnuson)

Commissioner Gulmon moved to leave as is, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve City of Valley City/Barnes County Dispatch Center Agreement for Services

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Cost and Maintenance Agreement with Barnes County for NDDOT Project No. TAC-2-990(065), PCN 23909 (Kathryn Road/Woodland Park Shared-Use Path).

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Permit Application for Brockopp Brewing, LLC for Summer Nights on Central 7.11.24 from 4:00pm to 9:00pm.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that she is looking forward to working with Barnes County Dispatch with the After-Hours Calls. Working local & keeping the money local. Releases from Bald Hill Dam  is now at 15cfs and they are watching the forecast for rain.

CITY UPDATES & COMMISSION REPORTS

Fire Chief Magnuson presented the Commission with a request to purchase a vehicle for the Fire Department. The current Tahoe vehicle in use is in need of additional repairs and a large estimate was received for those repairs, this, after spending 11,000. on repairs earlier. There is a vehicle that was traded in that has less miles, is in great condition and is less than half of a new vehicle at 37,000. The Commission discussed at length the need to have a reliable vehicle, the options of possibly using a police vehicle, the cost of continued repairs on the current vehicle, the cost of the new used vehicle and whether to wait and budget in 2025 or to go ahead and get the vehicle now. Commissioner Magnuson sustained from voting. Commissioner Erickson was not in favor of the purchase at this time. Commissioner Bishop, Commissioner Gulmon & President Carlsrud agreed to the purchase of the replacement vehicle. The consensus was to go ahead and purchase the vehicle.

Finance Director Klein reminded the Commission that Budget Meetings would be starting in early July.

City Assessor Current gave the Commission a map detailing her coverage over the last few years and that she has been reaching out to Home Owners for appointments. Thank you to the Home Owners for setting up meetings with her.

Police Lieutenant Rustebakke talked about the new Tablets and Software that the Officers received to assist when dealing with a Mental Health Crisis on a call. He also thanked City County Health for the ID Scanners that were utilized at the last street dance. These scanners are available to the Liquor Establishment Owners by reaching out to the Valley City Police Department. Rustebakke concluded by being thankful to his team and other agencies for a quick and safe resolution to last week’s incident.  

City Engineer Petersen gave updates to the Construction Projects happening around town. The rain has slowed some processes but the Crews are working through them. Petersen also explained that a small tank was located by 3^rd ST NW and the City Parking Lot, it was decided that the best course of action was to fill the tank with CDF & leave it where it lies.

Commission Gulmon reminded all that the 2025 Budget talks and meetings are starting and that he hopes it goes as well as last years process. He also reported that the Sales Tax numbers are about 14% higher than last year.

Commissioner Erickson reminded those in the NE and NW that the garbage make-up day for Thursday, July 4^th will be on Wednesday, July 3^rd.

Mayor Carlsrud thanked all the City Employees for their work, Commissioners for their time, and the Residents for their patience. Thank you to Paul MacDonald for agreeing to serve on the Renaissance Zone Committee. A special thank you to all who ran for Office and for your willingness to serve.

ADJOURN

Meeting was adjourned at 5:57 PM.

City Commission Meeting
Valley City, North Dakota

Friday, June 28, 2024

President Carlsrud called the meeting to order at 3:49 PM.

Members present: President Carlsrud (via Zoom), Commissioner Gulmon, and Commissioner Bishop

Others: City Administrator Crawford (via Zoom), City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz

NEW BUSINESS

Approve Application for Fireworks Display Permit for Memory Fireworks on 7.1.2024 at 9:30PM. 

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 3:51 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, June 18, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Member Absent: Commissioner Gulmon

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Request to Add N8. Approving July 5^th, 2024, as a Floating Holiday.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to approve minutes from the June 4th, 2024 Finance and Commission Meetings, seconded by Commissioner Magnuson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Raffle Permit request from Dakota State Eagle Auxiliary on 6.7.25 at the Valley City Eagles Club.
2. Approve Site Authorization Renewals for Valley City Aerie 2192 Fraternal Order of Eagles at Jimmy’s Pizza, My Bar and Valley City Eagles Aerie 2192.
3. Approve 2024-25 New Tobacco License for ARP 14 LLC dba The Clubhouse

D.  Approve the 2024-25 Tobacco License Renewals:

1. Brothers III Sports @ 507 Main St E
2. Eagles Club @ 345 12^th Ave NE     
3. Love’s Travel Stop #849 @ 1385 8^th Ave SW

       E.  Approve the 2024-25 Alcoholic Beverage License Renewals:                  

1. The Clubhouse
2. FOE Aerie 2192 dba The Eagles Club
3. Larson Enterprises dba The Labor Club
4. The Liquor Locker

       F.   Approve 2024-25 Cabaret License Renewal:

1. FOE Aerie 2192 dba The Eagles Club

       G.  Approve 2024-25 Contractor License and Renewals:

1. New – Design Team Sign Company LLC
2. New – RDA, Inc
3. Magnum Electric, Inc
4. Nation’s Roof Mountain. Inc
5. One Way Wireless Construction

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1156, an ordinance to amend and reenact subsection 1 of section 4-01-03 of the Valley City Municipal Code relating to sales of alcoholic beverages.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

RESOLUTION

Approve Resolution 2448, A Resolution Creating Executive Operations Coordinator Position and Establishing Salary.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2449, A Resolution Amending the Master Fee Schedule.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2450, A Resolution to provide for Municipal Court and Salary of Municipal Judge.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2451, A Resolution Setting Bond of City Auditor.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,152,330.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve 2024-25 Mobile Home Park License for Viking Drive Estates.

Commissioner Erickson moved to approve seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for El Valle Taco Shop in the amount of up to $7500. for the renovations and signage of the former La Cita building at 2225 W Main St.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Consider the Visitor’s Committee recommendation to Approve the Image Enhancement Grant Application for Taco Johns in the amount of up to $7500. for the renovations and signage of their current building at 148 2^nd St NE.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Review and Approve the Visitor’s Committee recommendation of the updated Tourism Grant & Loan Application.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Termination of Expired Mortgage, Security Agreements, Assignments, Leases and Bill of Sale re 1985 Drug Plastics Agreement in Order to Cure Title Defects: Lot 4, Northwest Industrial Park.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Environmental Study proposal for Service Center.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve July 5^th, 2024, as a Floating Holiday.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford asked Operations Supervisor Klemisch to give an update on the rain and the increased water releases on the river. The level should remain at about 9.5’ but his crew is preparing for 11’ just to be safe. You will see pumps running & culverts plugged as needed.

City Administrator Crawford explained that the City of Valley City recognizes Juneteenth as a Holiday but we do not observe it. The City follows North Dakota State’s guidelines. Discussion on After Hours is still in the works. We are currently trying to work with Barnes County Dispatch. Budget discussion has started. Working with the Department Heads on the Capital Improvement Plans as well as the 10 Year Master Plan.

Deputy Auditor Johnson gave an update on the Election. The County will do the canvassing on June 24^th. We have reached out to the newly elected with information on the Oaths.

Police Chief Horner shared the great turn out for Community Days and Thank You to all that planned and worked the events. Special Thanks to his Officers for the extra time involved. 

Engineer Petersen gave an update on the Construction happening around town.

Engineer Eslinger updated the Commission on the Service Line Inventory has been accepted by the Department of Environmental Quality. There will be a Public Notice coming later this summer.

Mayor Carlsrud thanked the Commissioners for their service. He shared how great the Community Days Events went and all the people that were in attendance. Thank you to all the individuals that assisted with the planning and carrying out of the all the events throughout town. Special thanks to the City Employees who assisted as well. Stop by and check out the artwork posted by the Sheyenne Valley Vocational Center that is hanging on the wall in the Chamber, very nice work.

ADJOURN

Meeting was adjourned at 5:33 P.M.

CITY COMMISSION MEETING
VALLEY CITY, NORTH DAKOTA
Tuesday, June 4, 2024
President Carlsrud called the meeting to order at 5:10 PM.
Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson
Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
Added Item I. Approve the Application from the Valley City Chamber to Block off the Street on June 15th for Valley City Community Days.
Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
APPROVAL OF MINUTES
Commissioner Bishop moved to approve minutes from the May 21st, 2024, Commission Meeting, seconded by Commissioner Gulmon. Motion passed unanimously.
APPROVAL OF CONSENT AGENDA
A. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector, Finance Director and Municipal Judge.
B. Approve 2024-2025 Tobacco License Renewals:
a. Casey’s General Store #3363 at 640 15th Ave SW, Valley City
b. Dakota Silver at 512 E Main St, Valley City
c. Leevers Foods at 424 2nd Ave NE, Valley City
d. The Liquor Locker at 124 Central Ave S, Valley City
e. Petro Serve USA #071 at 1020 8th Ave SW, Valley City
f. Petro Serve USA #072 at 151 9*h Ave NW, Valley City
g. Petro Serve USA #073 at 807 W. Main St, Valley City
h. The Labor Club at 214 2nd St NE, Valley City
C. Approve Block Off the Street request from Brockopp Brewing LLC for June 15, 2024, for Rally in the Valley Street Dance. Blocking Main St from Central Ave to 2nd Ave NE and Veteran’s Memorial Park.
D. Approve Special Event Application for Brady Larson Memorial Derby September 6 & 7, 2024 at the ND Winter Show Grounds.
E. Approve Tree Trimming and Removal Service License for Badger Loader Services LLC of
Tower City.
F. Approve 2024-2025 Contractor License for Badger Loader Services LLC of Tower City.
G. Approve 2024-2025 Contractor License for Sheyenne Concrete LLC of Cooperstown, ND.
H. Approve 2024-2025 Renewal Applications for Contractor, Electrician, Plumber and/or
Mechanical Contractor License(s) for the following:
a. Braden Wenaas Construction LLC
b. Kohn Electric LLC
c. Morton Buildings Inc
d. BDT Mechanical LLC
e. AIlstar Construction Residential Operating Company LLC
f. Sheyenne River Repair
g. Indigo Signs
h. Northland Sheds
i. Johnny B’s Tree & Service
j. Tate & John Enterprises
k. Ace Plumbing
I. Approve the Application to Block of the Street from the Valley City Chamber on June 15th for Valley City Community Days.
Commissioner Bishop moved to approve all Consent Agenda Items, seconded by Commissioner Erickson. Motion passed unanimously.
PUBLIC HEARING
Public Hearing on Dangerous Building Located at 304 3rd Street SE, Valley City.
Declare Public Hearing Open. Discussion.
Commissioner Gulmon moved to Close Hearing seconded by Commissioner Magnuson. Motion passed unanimously.
Approve findings and order on dangerous building located at 304 3rd Street SE, Valley City.
Commissioner Erickson moved to approve the findings seconded by commissioner Magnuson. Motion passed unanimously.
NEW BUSINESS
Approve Valley City Watermain – Proposed Design Revision – PCN 22228 – 2-094(159)290.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Accept Master Lift Station Improvements Project.
Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Special Alcohol Beverage Event Permit Applications for:
Brockopp Brewing LLC on June llt\ 2024 for Gleam Aesthetic Open House at 202 Central Ave N Suite 8.
Brockopp Brewing LLC on June 13th, 2024, for Smith Lumber Customer Appreciation.
Brockopp Brewing LLC on June 13th, 2024, for Summer Nights on Central.
Brockopp Brewing LLC on June 15th, 2024, for Rally in the Valley on Central.
Brockopp Brewing LLC on June 15th, 2024, for Rally in the VaUey Street Dance by blocking Main St from Central Ave to 2nd Ave NE.
FOE Aerie 2192 on June 13, July 11, August 8 & September 12, 2024, for Summer Nights on Central.
The Reserve at Woodland on June 13th, 2024, for Smith Lumber Customer Appreciation.
The Labor Club on June 15th, 2024, for Rally in the Valley Street Dance on Main St from Central Ave to 2nd Ave NE.
The Captains Pub on June 15th, 2024, for Community Days on Main St from Central Ave to 2nd AveNE.
Commissioner Gulmon moved to approve all Special Alcohol Beverage Permits requests seconded by Commissioner Bishop. Motion passed unanimously.
Approve Site Authorization for North Dakota Wildlife Federation.
Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
CITY ADMINISTRATOR’S REPORT
City Administrator Crawford requested to have the Viking Drive Estates Mobile Home Park License reviewed and approved at the 6.8.2024 Commission Meeting as requested conditions have been met.
ADJOURN
Meeting was adjourned at 5:36 P.M.

CITY COMMISSION MEETING

VALLEY CITY, NORTH DAKOTA

Tuesday, May 21, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Addition ofN8-Consider Delay of Public Sale of City Property Located in NW Industrial Park. Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

APPROVAL OF MNUTES

Commissioner Bishop moved to approve the minutes from the May 6th, 2024, Finance and Commission Meetings, seconded by Commissioner Magnuson. Motion passed unanimously

APPROVAL OF CONSENT AGENDA A. Approve Raffle Permits for:

1. S.H.I.N.E. on 8.1.2024 at the valley City Eagles
2. Sheyenne River Valley Scenic Byway Association
3. Approve the Valley City Chamber of Commerce Application to Block off Central Ave N from 7^th St NE-Main St. and Main St. from Central Ave-2^nd Ave NE on June 1 6^th from 12 am to 6 pm for Community Days.
4. Approve 2024-25 Contractor License for Ideal Systems LLC of West Fargo, ND 58078
5. Approve 2024-25 Contractor Renewal Licenses for:
   1. Taurus Handyman Services
   1. CR Larson Concrete
   1. Bridge City Landscaping & Excavating LLC
   1. Enterprise Sales Co
   1. Montana Dakota Utilities Co
   1. Northland Window & Door
   1. Wrigley Mechanical Inc
   1. PEC Solutions of the Dakotas LLC
   1. ASAP Electric
   1. Gast Construction Company, Inc
   1. Bakkegard & Schell, Inc
   1. John’s Refrigeration & Electric, Inc
   1. Meyer Milk Transport Inc
   1. Bentson Electric
   1. Travis Kunze Construction
   1. Citywide Electric
   1. 2 Phase Electric LLC
   1. Valley Flooring
   1. Tim’s Custom Cabinet & Construction
   1. RAG Properties, LLC
   1. Peterson Mechanical, Inc.
   1. Safe Basements of Minnesota, LLC
   1. FMJ Electric, LLC
   1. Lavalle Flooring Inc.

Commissioner Bishop moved to approve the Consent Agenda, seconded by Commissioner Magnuson. Motion passed unanimously.

PUBLIC HEARING

Public Hearing on Valley City Barnes County Public Library Loan Approval. President Carlsrud Declared the Public Hearing Open.

Commissioner Magnuson motioned to close the hearing, seconded by Commissioner Gulmon. Motion passed.

Approve Valley City Barnes County Library to accept loan through the Rural Development Finance Corporation.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed.

ORDINANCE

Approve Second and Final Reading of Ordinance 1152, an ordinance to amend and reenact subsection 7 of section 4-01-05, and sections 4-01-01, 4-01-03, 4-01-04, 4-01-06, 4-01-11, 4-0112, 4-01-24 of the Valley City Municipal Code relating to sales of alcoholic beverages.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1153, an ordinance to amend and reenact subsection 1 of section 11-05-18 of the Valley City Municipal Code related to ice cream trucks.

No Changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RESOLUTION

Resolution 2447, a resolution to approve Final Replat of Lots 14 and 15, Block 1, of Weiser’s Addition to the City of Valley City.

City Attorney Martineck stated this is due to a pending sale and the owners needing to clear up some property lines. PZ approved it as is and there are no issues.

Commissioner Gulmon moved to approve, seconded by Cornmissioner Bishop. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,104,601.12, Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Employee Travel Voucher Policy.

City Attorney Martineck stated we were having trouble getting forms turned within a reasonable time so this clarifies the expectation. They need to be turned in within 60 days after an event or if the event happens in December it needs to be turned in by January 31 ^st for budgeting purposes.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee recommendation to Approve the Historical Grant Application for Valley City Barnes County Public Library in the amount of $25,000. for the Rotunda Renovation of the 1903 Carnegie Library Project.

Finance Director Klein added that this fits the guidelines and was approved by Visitor’s Committee. Mary Lee Nielson spoke on behalf of the Visitor’s Committee stating they know fixing anything historical is expensive and commended the Library for all the various sources they’ve found to fund this project.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Site Authorizations for Thundering Saints Inc at Boomers Corner Keg, Bridges Bar & Grill and The Labor Club.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Site Authorizations for North Dakota Winter Show at the North Dakota Winter Show Event Center.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Conditional Use Permit for Sheyenne Valley Area Career & Technology Center school in R-2 Two-Family Residential District.

City Attorney Martineck stated their expansion does not fit into the current zoning of an R2. PZ recommends approval.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Discuss Mobile Home Park Specification for existing Parks.

City Attorney Martineck stated the current manager of Sunrise Mobile Home park wants to move in additional mobile homes to fill three vacant spots. The current ORD does not allow the homes to be that close so in order to allow this there would have to be some sort of conditional use permit.

City Administrator Crawford is recommending this goes back to the PZ Board to discuss the conditional use permit as they are doing what they need to keep this park up.

Consensus was to send this to the Planning and Zoning Board.

Consider Delay of Public Sale of City Property Located in NW Industrial Park,

Jennifer Feist is requesting the delay of this due to a manufacturing company that is interested in the property along with the spur.

Commissioner Bishop moved to approve a 30-day delay, seconded by Commissioner Gulmon. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported clean up week went well. There were few places that did not sort their piles so they were left. Everyone pitched in and did a great job.

Please mow your lawns, several letters have gone out. When mowing please do not blow it in to the street as the grass clippings clog the storm drains and makes it a slippery surface for motorcycles and bicycles. Finance Director Klein mentioned the RZ Board, Visitor’s Committee and PZ Board have an opening on their boards.

City Engineer Peterson gave an update on the Construction Projects. We are having a public meeting next week for the 4^dl St. and 6^th St. NW-Phase Il, in preparation of the work starting in early June.

Commissioner Gulmon gave an update from the Finance Committee.

Commissioner Erickson stated hydrants will be flushed next week so run your COLD water to flush it out.

President Carlsrud thanked the graphic communications class for changing the pictures in the commission chambers and encouraged people to stop in and see them.

ADJOURN

Meeting was adjourned at 5:34 P.M.

City Commission Meeting
Valley City, North Dakota

Tuesday, April 16, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson

Member absent: Commissioner Magnuson

Others Present: City Administrator Crawford, City Attorney Martineck, and Finance Director Klein

PLEDGE OF ALLEGIANCE

RECOGNITION FOR ERIN WOEHL – MAYOR FOR A DAY ESSAY WINNER

ARBOR DAY PROCLAMATION APRIL 26, 2024

APPROVAL OF AGENDA

Add Ai. and G. and Amending Resolution 2411.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to Approve Minutes from the April 2^nd Finance and Commission Meetings and the April 9^th Board of Equalization Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

1. Approve Raffle Permits for:
   1. Valley City Area Chamber of Commerce from 6.15.24, Near the Sheyenne River Foot Bridge
   1. VCPS Music Boosters on 5.6.24 at the HAC – Valley City High School
   1. VCBC Library Foundation on 8.8.24 at the VCBC Public Library
   1. Valley City Barnes County Development Corp on 6.13.2024 on Central Avenue
   1. St Catherine’s Knights of Columbus on 5.22.24 at the Eagles
   1. CHI Health Connect at Home – Fargo on 5.14.24 at the Eagles
   1. John Statema Benefit on 5.18.24 at the Eagles
   1. Fraternal Order of Police James Valley Lodge #4 on 9.18.24 At the VC Police Department
   1. Kiwanis of Valley City on 5.13.24 at the Eagles
2. Approve Barnes County 4-H Dog Obedience Classes – National Guard Building Rental for 11 Days in April, May, June & July of 2024.
3. Approve Keppler Services, Inc of Fargo, ND a Contractor License for 2023-24
4. Approve Gast Construction Company, Inc of Wahpeton, ND a Contractor License for 2023-24 pending payment
5. Approve Renewal of Contractor License for 2024-2025 for Damon 24/7 LLC, Rocky Ford, CO.
6. Approve VCHS Prom 2024 to Block Off the Street at the 100 Block of 4^th St on 5.4.24 from 5:00PM until 7:30PM.
7. Approve VCSU-VCAB to Block Off the Street at 2^nd Ave SW on 5.1.24 from 7:30PM to 12:30AM.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

ORDINANCE

Approve first reading of Ordinance 1152, an Ordinance to Amend and Reenact Subsection 7 of Section 4-01-05, and Sections 4-01-01, 4-01-03, 4-01-04, 4-01-06, 4-01-11, 4-01-12, 4-01-24 of the Valley City Municipal Code relating to Sales of Alcoholic Beverages.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve First Reading of Ordinance 1154 an Ordinance to Amend and Reenact Section 17-04-18.1 of the Valley City Municipal Code relating to THC paraphernalia.

Commissioner Bishop moved to approve with the changes to match current State Code, seconded by Commissioner Gulmon.

Roll Call Vote: Bishop – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye. Motion Passed.

RESOLUTION

Approve Resolution 2444 a Resolution Approving Plat of Mosquito Meadows Subdivision City of Valley City.

Commissioner Erickson moved to approve with the signed variance for the Septic Tank, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2445 a Resolution to Amend the Master Fee Schedule.

Commissioner Bishop moved to approve changing the Janitorial Fee to a Deposit when renting the National Guard Building, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Amendment to Resolution 2411, a Resolution Placing Advisory Vote on Ballot of Municipal Election to be held June 11, 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

 

NEW BUSINESS

Approve Site Authorization Renewals for Valley City Hockey & Figure Skating Club at the Youth Sports Complex, Valley City Town and Country Club and The Captain’s Pub.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve NW Water Tower Options Engineering Report and Select Preferred Alternative(s). Commissioner Bishop moved to approve options 1A & C3 as recommended, seconded by Commissioner Gulmon.

Roll Call Vote: Bishop – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye. Motion Passed.

Approve VC Fire Dept. to Block Off the Street, 2^nd Ave NW from 4^th St to 6^th St on May 1, 2024, from 7:00AM until 1:00PM.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported that the Winter Show Road Shared Use Path Phase II Project was selected for the TA Funding in the amount of $375,280 for Construction in 2026. Clean-Up Week will now include Electronic Recycling. Valley City Residents or Businesses can take their electronics out to the Transfer Station during Clean-Up Week, they will not be picked up. There will be charge of $.75/lb., cash only. Starting June 1^st, there will be a Credit Card Convenience Fee of 3.55% added to all transactions paying with a credit card. To avoid this fee, Residents may use the Auto Pay Method, Check, Cash or Debit Card.

CITY UPDATES & COMMISSION REPORTS

City Attorney Martineck would like to present an Ordinance at the next meeting regarding operating an Ice Cream Truck in Valley City and making the permitting of such a business more cost effective.

City Engineer Peterson shared construction updates on the projects happening around Valley City.

Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop all congratulated Mayor for a Day Woehl on her winning essay titled “Mayor for a Day” and the excellent job that she did today.

Commissioner Bishop thanked the Fire Department and Police Department for all they do for our community.  He also thanked the City Staff.

Mayor for a Day Woehl thanked the Police Department and the Fire Department for the rides she received.

Mayor Carlsrud congratulated Mayor for a Day Woehl and thanked her for all her help. Thank you to her Family for sharing her with us. Reminded all that it is still dry out there, even with the rain, so be careful.

ADJOURN

Meeting was adjourned at 5:49 P.M.